Office Finance Manager (Denver, US)

The Office/Finance Manager will report to the General Manager and will assist the General Manager with respect to all aspects of office operations to include all aspects of the financial operations, reconciliation, and reporting, including but not limited to daily, weekly and monthly cash and credit card depositing, collection, verification and balancing. As a company devoted to promoting an employee-focused servant leadership culture, the Office/Finance Manager will support the programs and initiatives originating from our home office and help to support the individual needs of their operational teams throughout their assigned location.

Principal Job Duties:

• Assist GM with projects and tasks as requested for operational success.
• Assist in maintaining, update, and distribute daily, weekly, monthly, quarterly, and annual reports.
• Schedule meetings for management staff as needed including union communications and meeting notes.
• Responsible for the overall organization of the operations office including ensuring supplies are stocked and keeping up-to-date records of supply orders for budgets adherence to ensure the operation performs all necessary functions without delay or interruption
• Responsible management of supply vendors relationship, package delivery and outgoing mail/packages
• Coordinates the repair and service of all phones, internet, office equipment in the operations office and maintains log of maintenance order per city requirements
• Coordinate activities throughout the company to ensure efficiency and maintain compliance with company policy.
• Manage emails, letters, packages, phone calls and other forms of correspondence
• Submit reports and prepare proposals and presentation as needed
• Other related duties and projects assigned.
• Assist in preparation and submitting the Operating Revenue Report,
• Review and reconcile operating expenses reports
• Review and prepare Payroll and timecard monthly reporting
• Prepare operating Expense Report, Expense Backup Report
• Prepare labor usage reports
• Ensure all points of sales revenue collections are processes as expected.
• Assisting in maintaining discrepancy documentation and follow up as needed on unreconciled variances.
• Coordinate and conduct random audits to ensure policy and procedure compliance.
• Review of financial policies and procedures compliance
• Coordinate and assist all mandatory third-party audits to ensure timeliness and avoid any fines or penalties.
• Process financial analyses and prepare and submit required reports to onsite airport teams and/or clients as needed.
• Assist in preparing labor usage reports for operational teams.
• Address any financial “red flags” that may occur.

Requirements:

Education:

• A four-year degree in business administration, management, personnel management,
• accounting, or a related field from a recognized college or university. Associate Degrees
• and Certificates of Completion on course work in applicable areas can be applied to the
• education requirements. Office/Finance management experience can be substituted on
• a year for year basis for education requirements up to maximum of four years.

Experience:

At least four (4) years of office/finance management experience in any high tempo industry (i.e. Call Center, Shuttle Management, Legal/Medical Office), with scheduling experience of at least 10 front line staff members, shuttle management experience is a plus.
Transportation industry experience is preferred but not required.

Skills:

• Excellent Excel, Word, Power Point and General Microsoft Office Applications skills.
• Ability to comprehend financial reports and work with numbers
• Ability to learn and work on proprietary application software
• Knowledge of basic accounting
• Basic mathematic skills
• Ability to balance revenue sales and revenue collection.
• Ability to create and process financial reporting.
• Identify and mitigate business and workplace risks.
• Ability to interpret policies, procedures, and standard business practices.
• Ability to problem solve and demonstrate critical thinking skills
• Recruitment skills and knowledge of an Applicant Tracking System is preferred.
• Ability to communicate professionally and effectively with all levels of the organization.
• Team building and management skills and abilities a must.
• Excellent phone, interpersonal, and organizational skills.
• Must have the ability to multi-task and have a strong attention to detail.
• Ability to speak, read, and comprehend the English language.
• Must be open to feedback, differing opinions and other points of view.
• Ability to be approachable and facilitate coaching conversations
• Proactive and self-driven with the ability to multi-task and prioritize in a fast-paced culture.
• Ability to meet deadlines and work under pressure and work unsupervised
• Strong interpersonal skills: always displaying responsibility and integrity.
• Uses ingenuity in dealing with ambiguous situations and guides others to cope effectively.
• Demonstrates a sense of urgency and timeliness.
• Demonstrates the ability to seek improvement.
• Must be able to clear and maintain airport badging requirements.
• Must meet required speaking and listening skills assessment level ILR 5.

Physical Demands:

• Ability to lift, push and pull at least 30 pounds.
• Willingness to work in the elements – heat, wind, snow, rain, etc.
• Ability to work on a computer and on a monitor for extended periods of time
• Ability to sit, stand and walk for extended periods of time.
• Ability bend, stoop, squat and lift frequently throughout a shift.
• Ability to perform functions that require repetitive motions

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential duties/functions.

FLSA Status: Exempt

To be hired, all candidates must pass a background check and pre-employment drug screen.

LAZ Parking is an equal opportunity employer. In all our employment practices, including hiring, we are firmly committed to provide equal employment opportunity (EEO) to all persons, regardless of race, color, religion, sex, national origin, disability, age, genetics, Vietnam era, special disabled, recently separated and other protected veterans, or any other characteristic protected by federal, state, or local law. No question in our application process is used for the process of limiting or excluding any applicant's consideration for employment on such grounds.

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